Scheduling Spaces Events

Spaces and Spaces Events are now found within the Vatom Studio dashboard.

Events create a unique "Event Link" during a set time period, which provides a way to invite guests into the space without providing the live space URL.

Before the scheduled event period, guests who enter will be held in a holding room with a countdown timer and a pre-event lockout so guests cannot sneak in early.

Multiple "Events" can be running simultaneously in a single space, in order to manage attendance and entry times.

When an event is live in your space, Admins and Guests will not be able to access the space through the standard space link. They must use the Event link. 

• Example Event URL ("Gather Link"): https://spaces.vatom.com/gather/4022959574 
• Example Space URL: https://spaces.vatom.com/@examples-event
• Example LIVE Event URL: https://spaces.vatom.com/gather/9959438571 
  • Entry password is "password" for this example. Your created password should be more complex than this.

Choose "Create a New Event". 

1. Enter the Basics

• Event Title: A Title for your event (100 characters max)
• Image Thumbnail: Add an image to promote the event
• Event Description: A short description about the event and (200 characters max)

2. Set the Event Details

Timezone: Set the local timezone for the event.

Start Date & Time: Set a date and time for your event to start.  Click the time underneath the calendar to switch between Date and Time input panels.

End Date & Time: Set a date and time for your event to end. Click the time underneath the calendar to switch between Date and Time input panels.

Choose the Space the event will be hosted in

Select from the dropdown of all spaces created in the Business.

3. Configure Access Settings

User Access Level

Choose the login requirement as a Spaces User

• None: Allow guests to come in as Anonymous, without a name, email or Profile Picture
• Basic Profile: Add a Name and Profile Picture, but no formal login.
• Require Login: Require a Vatom Login with email/sms verification.

Require Login is recommended for events where digital objects can be found or earned, as the NFT Wallet requires a logged-in Vatom account.

Security Setting

Set the Event-level security to control who can access the space from the Event Page

• None: No additional security. Allow anyone with the event link to enter.
• Password: Set a password for the event. Guests must have the event link and password to enter.
• Guest List: Create a guest list of specific email addresses. Guests must log-in using an email address that is on the guest list.

Guest List CSV

The Guest List is uploaded as a CSV document using the following template. It is also available as an attachment to this guide. Only Name and Email fields are required to be filled but all header columns must match the template.

Download Guest List Template CSV

• Name: (required) The guests name
• Email: (required) The guests' email address. This exact email address must be used to login through the events page.
• Role: (optional) Set a pre-determined role for Admins and Presenters
• Entry Point: (optional) Set a custom entry position for this user. 
  • x-position | y-pos | z-pos
• Company Name: (optional) Pre-fill a Company name in this user's profile.
• Job Title: (optional) Pre-fill a Job Title in this user's profile. 

⚠️ Guest List Errors?

• Include the header (row 1) from the template in your CSV
• Check for and remove duplicate email addresses in the list

Confirm Event

Double-check all the event information and Schedule your event. 

Once your event has been scheduled it will appear in the Events List. Use the Gather Link to direct guests to your event. Copy the Gather Link with the copy icon to the right. 

To modify your event settings, click on the event image or empty space within the event card. 

Countdown Page

When guests visit the "gather" event link before the start date and time of the event, they will be shown a countdown page and given an opportunity to login, customize their avatar and configure their audio settings. 

Experience a Countdown Page: https://spaces.vatom.com/gather/4022959574 

Private Event Taking Place

When an event is Active in the space, all users must enter through the Event Link. This includes Admin users.

Read More: Private Event Taking Place